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File #: 21-585    Version: 1 Name:
Type: Resolution Status: Passed
File created: 11/5/2021 In control: City Council
On agenda: 11/22/2021 Final action: 11/22/2021
Title: Adopt City Council Resolution Authorizing City Manager to Execute Budget Amendment No. 2022-11 to Appropriate Funds to Incorporate Alley Pavement Conditions Evaluation into the Annual Pavement Management Program Update Transferring Funds From Fund 250 to the Streets Maintenance Department Professional Services (Account 110-4520-0319) for a Total Contract Amount Not to Exceed $11,200.00
Indexes: Street Maintenance, Street Traffic & Safety
Attachments: 1. RESO PMP to Add Alleys BA No.#, 2. Att 1 - RESO Ex A - Amendment 2022-11, 3. Att 2 - MCOG-NCE Contract Amendment, 4. Att 3 - MCOG Work Program Element 10 FY20-21

Title

Adopt City Council Resolution Authorizing City Manager to Execute Budget Amendment No. 2022-11 to Appropriate Funds to Incorporate Alley Pavement Conditions Evaluation into the Annual Pavement Management Program Update Transferring Funds From Fund 250 to the Streets Maintenance Department Professional Services (Account 110-4520-0319) for a Total Contract Amount Not to Exceed $11,200.00

Summary

Mendocino Council of Governments (MCOG) updates the Pavement Management Program (PMP) Report approximately every three years. The PMP is a report that analyzes the pavement conditions of existing City streets and uses a software to assess the adequacy of projected revenues to meet the maintenance needs for City streets. The PMP has historically only included streets and not alleys. The last time an inventory of alleyway pavement was completed was 2011. City staff then used two different reports to determine the most critical pavement needs and program projects (the PMP and the Alley Master Plan). This is particularly challenging since the PMP excludes the alleys which are the portions of pavement in the worst condition. Incorporating the alleys into the City’s PMP will provide a one-stop resource for street paving decision making.

The costs associated with adding alleyways exceeds the existing funding budgeted by MCOG for this project. MCOG has hired Nichols Consulting Engineers, Chtd. (NCE) to prepare the revised PMP. MCOG will continue to implement and manage the contract directly with NCE and collect the additional funds from the City after they have been invoiced.