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File #: 14-257    Version: 1 Name:
Type: Resolution Status: Passed
File created: 7/25/2014 In control: City Council
On agenda: 8/11/2014 Final action: 8/11/2014
Title: Adopt City Council Resolution Approving Eighth Amendment to Professional Services Agreement with GHD, Inc. for the Main Street Re-Alignment Project and Budget Amendment 2015-03 (Amount not to Exceed $25,500; Account No. 240-4837-0319)
Attachments: 1. RESO GHD Eighth Amendment, 2. 311 GHD Amendment #8 2014-08-11
Title
Adopt City Council Resolution Approving Eighth Amendment to Professional Services Agreement with GHD, Inc. for the Main Street Re-Alignment Project and Budget Amendment 2015-03 (Amount not to Exceed $25,500; Account No. 240-4837-0319)
 
Summary
 
In October 2007, the City awarded a contract to Winzler & Kelly Engineering, who later merged with GHD Engineering.  The original contract was for preparation of conceptual plans for the Main Street Re-Alignment Project to move the merge lane one block south from its current location.  As part of the design process, the engineers were to consider circulation, drainage facilities, utilities, pedestrian and bicycle traffic, ADA compliance, business considerations, aesthetics and other factors. The second part of the contract was to complete plans and specifications for bid documents based upon the final conceptual design. Work on the project has continued intermittently over the past seven years, and the contract has been amended several times to modify the consultants' scope of work and the contract amount.
 
In July of 2014, City staff met with GHD staff to discuss remaining work to be completed prior to bidding the project for award.  The following changes to GHD's contract are necessary to enable them to perform additional services:
 
1.      Provide assistance in preparing the necessary documentation for the Right-of-Way Certification.
2.      Complete the Short Form - Storm Water Data Report (SWDR).
3.      Modify the traffic signal design to accommodate a Caltrans compatible base for the decorative signal poles.
4.         Assist with the preparation of the Draft and Final Project Reports.
5.         Prepare the Stormwater Pollution Prevention Plan (SWPPP).
 
Josh Wolf, Project Engineer with GHD, provided a Scope of Work for the necessary additional work and an Amendment (Amendment No. 8) to the contract was prepared.  The cost for the additional work is $25,500.  Completion of the bid documents, including this additional work is expected by December 2014. Funds are available in Fund 250 "Street Sales Tax" for the additional engineering and design services. The attached resolution authorizes execution of the contract amendment and authorizes a budget amendment for the work.